Trade Input

Data Required

The following training note will show you how to enter a trade. You must have the following details to allow a trade to be entered onto Icon.

ü       Portfolio Code

ü       Asset Code/SEDOL/DATASTREAM

ü       Quantity bought or sold

ü       Price

ü       Trade date

ü       Settlement date

ü       Broker Code

ü       Details of any Taxes or Commissions

All but the tax and commission fields are Mandatory.

Icon Procedure

Ø       Select Transaction Input from the main menu

Ø       Select Trade (Hard)

Ø       Select Add

·      Portfolio Code – Insert code if known – otherwise, select from drop down menu

·      Transaction Type – The type of transaction e.g. P-Purchase, S-Sale

·      Asset Code – The code of the asset being purchased/sold etc if known – otherwise select drop down menu and click on asset code then type name of stock and choose correct asset from list. If asset does not exist it will have to be downloaded from Datastream

·      Quantity – The quantity of the shares being traded from Advice Note

·      Price – The price of the asset being purchased/sold etc. If asset price currency is different from default then prefix price with currency code

·      Trade date – The date on which the trade takes place

·      Contractual Sett. date – The date at which the settlement should take place

·      Broker code 1 – The code of the broker. Use drop down selection, if broker is not on list it should be added via Table Maintenance / Names / Brokers

Click the Default button to populate non mandatory fields

Amounts Screen

This screen shows firstly the calculated values of the trade. It also allows for input of tax and commission figures and allows you to change the settlement currency if different from the asset currency.

·        Select Amounts from the menu or use page down key

·        Consideration – A calculated figure, the quantity times the price from the input page

·        Commissions and Taxes – Can be either default values from predefined table or input from details on the advice note

·        Net Cost/Proceeds  - A calculated figure, the Consideration adjusted by any commissions or taxes

·        Settlement Currency  - Where the settlement of the trade is in a different currency from the asset currency, the settlement currency code should be inserted. This will convert all settlement details to the correct currency and settlement accounts

All other fields will assume default values, but exchange rates can be overridden.

If the consideration is incorrect and you have to go back and check the price, ensure that the postings page has recalculated the correct figures.

Postings Screen

This screen shows details of the amounts and the accounts to which they are posted. The following example is a typical trade in which the three columns show the details in ‘Local’, ‘Portfolio’ and ‘User’ currencies.

Where the Portfolio currency is GBP you will see both the Portfolio and User amounts are GBP.

Where the local amount is going to an account other than GBP then it will show the amount in the local currency. The other accounts show commission and currency profit & loss postings.

The lines that are preceded with 1 and 2 are postings to other cost bases which are used for year end revaluation and bond amortisation.  

When all trade details have been input, click on ‘Add’ from the bottom of the screen. A trade reference number will automatically be generated for each trade e.g.P000001.

Modifying a Hard Trade

The facility to modify a trade is available. It should be noted that once the trade is modified the original trade information is no longer available.

Ø       Select Transaction Input from the Program Manager

Ø       Select Hard Trade

·        Select Modify from the action bar at the bottom of the screen

·        Portfolio Code – Insert if known – otherwise select from the drop down menu

·        Reference  - Insert the reference code if known -  otherwise to use help facility click on down arrow or press F2. A search box will appear allowing you to input as much information about the trade as you have available

·        Once completed click OK

If there is only one trade that matches the criteria set, the trade will appear. If more than one trade matches the criteria set, then a list will appear containing all possible matching trades.

·        Highlight the correct trade and click on Select to display details of the trade

·        Once you have corrected the trade details then click on Modify the transaction reference will appear in a box on the screen stating the trade has been modified.   

·        To exit from the screen, click on Cancel

Deleting a Hard Trade

If the trade is incorrect and should not appear on the portfolio it can be deleted from the system as follows.

Ø       Select Transaction Input from the Program Manager

Ø       Select Hard Trade

Ø       Select Delete from the action bar at the bottom of the screen

·        Portfolio Code – Insert if known – otherwise select from drop down menu and

·        Reference  - Insert the reference code if known - otherwise to use help facility click on down arrow or press F2. A search box will appear allowing you to input as much information about the trade as you have available

·        Once completed click OK

If there is only one trade that matches the criteria set, the trade will appear. If more than one trade matches the criteria set, then a list will appear containing all possible matching trades.

·        Highlight the correct trade and click on Select to display details of the trade

·        If this is the correct trade to delete then click on Delete

·        If this is the wrong trade, to clear the trade details and select another search, click on Clear

·        To exit from the screen, click on Cancel

Viewing a Hard Trade

Ø       Select Transaction Input from the Program manager

Ø       Select Hard Trade

Ø       Select View from the action bar at the bottom of the screen

·        Portfolio Code – Insert if known – otherwise select from drop down menu

·        Tab across to the Reference Field. Insert the reference code if known - otherwise to use help facility click on down arrow or press F2 a search box will appear allowing you to input as much information about the trade as you have available

·        Once completed click OK

If there is only one trade that matches the criteria set, the trade will appear. If more than one trade matches the criteria set, then a list will appear containing all possible matching trades.

·        Highlight the correct trade and click on Select to display details of the trade

·        If this is the wrong trade, to clear the trade details and select another search, click on Clear

·        To exit from the screen, click on Cancel